Notarial Services

Please note: The Department of State assumes no responsibility or liability for the professional ability or reputation of, or the quality of services provided by, the entities or individuals whose names appear on the following lists. Inclusion on this list is in no way an endorsement by the Department or the U.S. government. The order in which they appear has no significance. The information on the list is provided directly by the local service providers; the Department is not in a position to vouch for such information.

Notarial services are available to U.S. citizens and foreign nationals for documents to be used in the United States.  Notary services are executed by Consular Officers and may include documents to be signed before them, statements made under oath, powers of attorney, certified translations, affidavits, acknowledgements, among others.

American Citizen Services are by appointment only, and are not available on American and Ecuadorian holidays.  You may schedule an appointment for a Notarial Service at the Consular Section of your convenience:

Schedule an appointment in Quito
Schedule an appointment in Guayaquil
Requesting an Apostille or certification of a U.S. issued document

Notary appointments may only be used to obtain a notarial. No other services can be provided during that appointment time.

To have a document notarized, you must come in person with the following documents:

  1. The document(s) to be notarized, unsigned.
  2. A valid photo ID. (i.e. passport, driver license or national ID card).
  3. If your document needs to be witnessed, please bring your witness(es) with you. Witnesses are required to bring a valid photo ID and we remind you that Consular Officers cannot serve as witnesses.
  4. Completely fill in all blank spaces on the document.

Special considerations

Power of attorneys

  1. The document needs to be completely filled out, we can’t fill out the document for you and the person signing the document will need to know what its content is.

Certified Translations

  1. The person that performed the translation needs to be present at the time of the notary and needs to sign in front of the Consular Officer.
  2. If you are certifying different documents you may choose to have them certified as only one set or as many as you need, however we remind you that each set will need to have a signature of the consular officer therefore there will be a charge for each set.

Statement of Consent for Issuing a passport for a minor (DS-3053 form)

  1. You can download the document from the travel.state.gov website (PDF 42kb).
  2. You need to bring a copy of the picture ID you will use to sign this document in front of the officer.
  3. This is the only service that does not generate a cost.

Affidavit of Marriage

If you would like to get married in Ecuador, we advise you to review the requirements on the Ecuadorian Civil Registry for the latest information.

A foreigner may get married in Ecuador but some additional documentation may be required by local authorities, we recommend you have the following handy:

  • Birth Certificate (apostilled and translated)
  • Previous Marriage Certificates (apostilled and translated)
  • Divorce Decree’s  or Death Certificates (apostilled and translated)

Local authorities may also require additional documentation (i.e. Affidavit of Marriage (PDF 17kb)), please make sure you review the Ecuadorian Civil Registry website for the latest information.  Regulations and requirements may be different for dual nationals (Ecuador/U.S. citizens).  If you are a dual national, the nationality you choose to get married should not affect further immigrant visa petitions or registering your marriage in the U.S.

Fees

Each Notarial Service has a fee of $ 50.00.
You may pay in cash or credit card, no checks or debit cards are accepted.
Please keep in mind that some documents such as mortgages may require more than one notarial therefore, you will be charged for each Consul’s signature required.

If you require special accommodations please contact us after making your appointment with your appointment time and date.